Contributor’s Guide

Table of Contents

Contribute to JJIE.org

From telling a friend to writing articles and producing video, there are numerous ways to contribute to the Juvenile Justice Information Exchange.

We're always interested in well-researched, thought-provoking treatments and pitches focused on aspects of juvenile justice and youth culture. The tone should be level-headed and devoid of bias, real or perceived, and accessible to the general reader. If you are seriously considering contributing to JJIE.org we strongly recommend reviewing some of our published works to acquaint yourself with the types and range of subjects we tackle on a regular basis.

As a rule, we're only interested in original reporting and first-hand perspectives/stories. We cannot accept multiple submission(s) (i.e. material that has already been submitted to multiple publication) or material previously published elsewhere. DO NOT send copies of your submission(s) to other publishers after submitting to us without first consulting with the JJIE.org editor.

Below are general guidelines for written and media submissions. Other sections, including our code of ethics, deal with other conventions we use.

Visit the 'About Us' page for staff and contact information.

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General guidelines for submissions

Develop an idea (or many ideas), pitch it (them) to the editor, produce on deadline, open the possibility of future work.

We cover juvenile justice and, more broadly, youth culture and education. If you're pitching an idea it would be best to keep this in mind.

If this is your first time working with JJIE.org please pitch and develop your idea with the editor before submitting your final piece. It may accord with plans we have, but it may also duplicate something already commissioned, repeat something already published, or may simply not be suitable for our site.

Please understand JJIE.org reserves the right not to publish submitted work(s). We also reserve the right to redistribute said work to our various partners, the general public or anyone else the Juvenile Justice Information Exchange or the Center for Sustainable Journalism deems appropriate.

Contact information appears on the 'About Us' page under 'Staff Bios.' It's the author's responsibility to get all material, written and otherwise, to the appropriate JJIE.org contact on deadline in an acceptable electronic format. Missing deadline without prior consent from JJIE.org's editor will be considered a breach of contract, verbal and/or written, and will void JJIE.org's prior contractual obligation. Your work may be terminated or re-negotiated as deemed appropriate.

JJIE.org is a digital publication. We do not accept hand-written or any other form of analogue submission. If an exception is necessary please contact the JJIE.org's editor first.

We do our best to acknowledge every submission and communicate our acceptance or rejection within a reasonable time frame, usually a one-week period.

PLEASE do not contact JJIE.org within this period unless it is a particularly timely piece or some other circumstances have impacted the dynamic of the work. We stay busy just like everyone else and, no, we're not trying to ignore you. Please exhibit the same amount of patience and understanding you'd expect in return.

Payments, if applicable, will be individually negotiated.

JJIE.org reserves the right to edit the material to suit the presentation and available space, but whenever possible the author will be consulted on any additions or changes.

Our goal is to make the best statement on the subject we can. In any disputes, the judgement of the editor(s) will be final.

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Submissions

Welcome to the digital age: Each contributor is set-up with a JJIE.org 'contributor' account. You should receive a confirmation e-mail after we register you for the site. To access the dashboard visit: http://www.jjie.org/wp-login

Some contributors, if qualified, may be asked to perform some basic online production work as it applies to their work(s). All post-production and other work will be discussed and negotiated with the editor prior to assignment completion.

E-mail submission: Please send e-mail written submissions as a Microsoft Word document (.doc or .docx) whenever possible. If there is an issue please contact the editor prior to submission.

Don't fall victim to fancy fonts and templates. We're not publishing your Word document, just your words. Don't add to our workload; just give us the plainest text you can.

Please format your word files as follows:
- 12 point
- Times New Roman or similar
- Single spaced
- avoid: footnotes, colored text, centering, changes in size, bullets (use dash + space), super and sub scripts, non-standard spacing/justification/etc.

At the top of the document, especially if this is your first submission, please include:
Name (first and last)
Date
preferred e-mail
website
deadline date: XX/XX/XX
Submssion date: XX/XX/XX
Headline:
Subhead: (if applicable)

PLEASE include the full link(s) to relevant websites and/or resources BELOW each paragraph. Do not hyperlink directly in Microsoft Word.

Compensation will be discussed on an individual basis as you develop your story with the editor.

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General Articles

All submissions should conform to AP Style guidelines. When in doubt look it up.

General articles should be roughly 500-1,000 words, consist of original reporting and cite first-hand interviews, reports, etc. Anything longer than 1,000 words must be by special arrangement. Bear in mind that some background, explanation or side issues may be presented in side-panels, freeing-up the main narrative.

The author should provide suitable, original photos, video and/or illustrations to accompany the work. This is especially important if you are not located in the metro Atlanta area. It's the author's responsibility to discuss the visual elements of a piece with the JJIE.org editor prior to submitting the final work.

JJIE.org designers reserve the right to improve, adapt, hire or commission any visual or multimedia element to suit the presentation. As a rule JJIE.org does not edit photographs, but some photos require a minimal editing process to optimize for web viewing. Photos will only be edited for the sake of clarity, if edited at all, with the exception of images adapted for advertisement or other, non-journalistic purposes. JJIE.org reserves the right to edit and alter any of these to suit the presentation. See the 'Photos' section for additional notes.

All information must be first fact-checked by the author and then independently verified by JJIE.org staff. The author must provide accurate and appropriate captions, references, contact information and any other resource material as required by JJIE.org. Full URL links should be inserted below the paragraph which they will be entered. Please DO NOT hyperlink directly in Microsoft Word. The hyperlinks DO NOT transfer.

Our obligation is first and foremost to unbiased, balanced reporting. Avoid any conflicts of interest, real or perceived.

Compensation will be discussed on an individual basis as you develop your story with the editor.

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Feature Articles

All submissions should conform to AP Style guidelines. When in doubt look it up.

Visual elements are EXTREMELY import for longer works. Please have this in mind when pitching/developing your idea with the JJIE.org editor. Likewise, web production elements such as layout, pagination, etc. factor in a lot more. JJIE.org is always interested in trying new designs. Don't be shy with your ideas.

Feature articles should be roughly 800-2,000 words, consist of original reporting and cite first-hand interviews, reports, etc. Anything longer than 2,000 words must be by special arrangement. Bare in mind that some background, explanation or side issues may be presented in side-panels or as separate posts, freeing-up the main narrative.

The author should provide suitable, original photos, video and/or illustrations to accompany the work. This is especially important if you are not located in the Atlanta, GA area. It's the author's responsibility to discuss the visual elements of a piece with the JJIE.org editor prior to submitting the final work.

JJIE.org designers reserve the right to improve, adapt, hire or commission any visual or multimedia element to suit the presentation. As a rule JJIE.org does not edit photographs, but some photos require a minimal editing process to optimize for web viewing. Photos will only be edited for the sake of clarity, if edited at all, with the exception of images adapted for advertisement or other, non-journalistic purposes. JJIE.org reserves the right to edit and alter any visual element(s) to suit the presentation. See the 'Photos' section for additional notes.

All information must be first fact-checked by the author and then independently verified by JJIE.org staff. The author must provide accurate and appropriate captions, references, contact information and any other resource material as required by JJIE.org. You are welcome to send this as a second .doc or as an additional page on your file. Full URL links should be inserted below the paragraph in which they are referenced within the piece itself. Please DO NOT hyperlink directly in Microsoft Word. The hyperlinks DO NOT transfer.

Our obligation is first and foremost to unbiased, balanced reporting. Avoid any conflicts of interest, real or perceived.

Compensation will be discussed on an individual basis as you develop your story with the editor.

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Ideas and Opinions

All submissions should conform to AP Style guidelines. When in doubt look it up.

Opinion and Idea articles should be roughly 500-800 words, should be written in first-person, and consist of original interview, reports, statistics, etc. to support your argument and/or views. We encourage first-person, strongly-written op-eds driven by knowledge and ambition on the topics we care about.

The author should provide a suitable, portrait-style head shot upon submission of the piece. The image should be in either .jpeg or .png format and at least 600 pixels on it's longest edge. If writing anonymously discuss your individual circumstances with the editor. Additionally, please see the 'Author info' section for other requirements.

JJIE.org designers reserve the right to improve, adapt, hire or commission any visual or multimedia element to suit the presentation. As a rule JJIE.org does not edit photographs, but some photos require a minimal editing process to optimize for web viewing. Photos will only be edited for the sake of clarity, if edited at all, with the exception of images adapted for advertisement or other, non-journalistic purposes. JJIE.org reserves the right to edit and alter any visual element(s) to suit the presentation. See the 'Photos' section for additional notes.

Opinions are welcome. In fact, that's what this space is for, but all information referenced, cited, or included in any way must be first fact-checked by the author and then independently verified by JJIE.org staff. The author must provide accurate and appropriate captions, references, contact information and any other resource material as required by JJIE.org. Full URL links should be inserted below the paragraph in which they are referenced within the piece itself. Please DO NOT hyperlink directly in Microsoft Word. The hyperlinks DO NOT transfer.

Our obligation is first and foremost to unbiased, balanced reporting. That's why we leave the opinions to you. You are welcome to tackle any topic that interests you as long as it pertains to juvenile justice or youth culture at large. Contact the JJIE.org editor with any questions.

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Author info

Readers like to know about authors they read. We ask you to supply a short paragraph about yourself, qualifications, professional experience, etc. of no more than 250 words upon your first submission. We also require a portrait to go with this - a square photo, drawing or some other illustration to represent yourself - in .jpeg or .png format at least 250x250 pixels. Include any relevant personal links that you want readers to have access to including social networking sites, website, e-mail, etc.

The use of social media is encouraged at JJIE.org. Times are changing and we don't plan on being left behind. While it's great to be able to talk with readers please review our social media policies in our Code of Ethics before doing so.

Your bio will be associated with your JJIE.org Contributor account and appear at the bottom of each article you author on JJIE.org.

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Visual Artwork

JJIE.org is always on the lookout for new artists, illustrators, photographers and videographers - especially if you'r under the age of 21. If you have a portfolio please contact the editor.

The artist is responsible for providing suitable captions, cutlines, references, and other contextual information as requested by JJIE.org. These should be submitted in a separate Microsoft Word file or through other means arranged with the editor at the time work is turned in. Additionally, originals copies of the work must be submitted upon request -- RAW, JPEG, TIFF, FCP, AIF and other file formats -- and qualify as creative property of JJIE.org. Occasionally JJIE.org may purchase reproduction rights for original works of art to which the above said does not apply.

JJIE.org claims first North American rights to any and all elements of compensated work (i.e. work we paid you for) even if the work is not published. The resale, publication, or repurposing of said work is strictly prohibited. We're not trying to be mean, but if we paid for it we own it.

All visual elements can be repurposed, edited, adapted or laughed at the discretion of JJIE.org staff. You can, however, use your work for personal applications such as a portfolio or to share on your personal Facebook profile. If you have a specific question feel free to contact the editor.

Image files for publication should be submitted in .jpeg format. Width should be 800 pixels on the longest side. Other than basic color correction and resizing DO NOT EDIT YOUR IMAGES. That vignette effect may look cool, but it'll cost you your job. Original files must be delivered to JJIE.org upon request.

Video files for publication should be h.264 format. In house we shoot all video in true HD - 1920x1080 - but a minimum resolution of 720x480 is required. If you can shoot in higher resolution please do. Again, only apply basic color corrections

All other image files should be submitted in .jpeg or .png format when appropriate. Large-scale graphics need a minimum length of 635 pixels on the shortest side.

Addition instructions, including electronic delivery, will be discussed on an individual basis.

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Letters

E-mail editor@jjie.org.

Letters of comment, criticism, reply and personal experiences are welcome. Generally, contributors who feel aggrieved are guaranteed a right of reply. The editors reserve the right to edit correspondance to fit the space available and to curtail arguments that drag on, getting nowhere, or which stoop to recrimination or libel.

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Reviews

Submit all applicable materials to:
John Fleming
Editor, JJIE.org
editor@jjie.org

c/o Center for Sustainable Journalism
1000 Chastain Road
MD 2212, Bldg 22, Rm 5007B
Kennesaw, GA 30144-5591
We are always interested in receiving published materials to review.

We are always interested in hearing from reviewers with an unusual specialty or perspective pertaining to juvenile justice, education, youth or other related issues.

It’s not just about print. We review exhibitions, events, movies, DVDs, music, games, art, and just about any other form of media that’s of interest.

No compensation is offered to reviewers, but he/she may generally keep the reviewed material.

If you’re interested in having your work or event reviewed we recommend contacting the editor. Don’t be shy. If we don’t know about your happenings how can we tell others?

Reviews should contain the following information, when applicable, in the following format:
Title
Subtitle
Author/s or editors/s
Publisher / imprint
Address or website for small publishers
Year of publication
Binding & Price (use 'hb' or 'pb')
Page count (prefaced by 'pp')
ISBN number

Length:
Usually between 300 -700 words. Contact the editor with any questions.

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Some JJIE.org Conventions

Directly quoted speech - use double inverted commas.
Quotes within quotes - use single inverted commas.
Numbers - spell out numbers nine and under; for 10 and above, use numerals.
Reference numbers in text - use a numeral inside square brackets.
References to FT itself - separate issue number from page number(s) by a colon: e.g. FT84:42.
Decades are spelled out: e.g. the Thirties, not the 30s.
Percentages - 'percent' is usually spelled out, except in tables.
Measurements - use imperial units with metric equivalents in brackets.
Ellipsis - use [..] for the omission of long passages in quoted text and... (followed by a single space) for shorter omissions. For example: 'Whatever the value of repressed memory as a concept... unquestioning belief in it has become as dangerous as belief in witches.'
UFO on its own is capitalised, while words such as 'ufology' and 'ufologist' are lower case.

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Rights Purchased by JJIE.org

We purchase first print and electronic rights, and the right to archive online. Writers, photographers or anyone submitting material to JJIE.org must tell if they’re working on or have published similar material elsewhere.

Submitters must obtain written permission from the JJIE.org editor to resale work performed for or commissioned by the JJIE.

We offer kill fees on a per-case basis, usually one-fourth of full payment for assigned work ONLY to writers who have been published by the JJIE before. First-time contributions, even if unpublished, will not be subject to a kill fee. Contact the JJIE editor with any questions.

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Comments

We encourage free speech and the fluid exchange of ideas. Comments are screened for profanity and libel violations. JJIE.org reserves the right to remove any comment for any reason without prior consent. By commenting on JJIE.org, you agree to these terms. We also reserve the right to ban individuals who are repeat offenders of such comments.

Please remember, we offer our website as a forum for community involvement and engagement, but access to the site is, at its core, a privilege and not a right.

If you feel a comment is unfit to be up on the site, please contact the JJIE editor with your concerns.

We do not edit comments for content, grammar, spelling or punctuation, and we are not legally responsible for what a user writes. Statements only reflect the opinions of their authors.

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Reprints and Permissions

In print:

  • Anyone wishing to photocopy or reprint editorial content from JJIE.org may do so with verbal permission from the editor if the reprint request is under 100 copies, and with written permission for more than 100 copies.
  • Reprints must clearly credit JJIE.org or the “Juvenile Justice Information Exchange” and state the date of publication in a type size at least equal to the size of the body copy.

Online edition:
Anyone wishing to republish editorial content from JJIE.org online must first seek permission of JJIE.org’s editor.

In most cases, we only will allow two paragraphs of an article (or a description of the article) to be run, along with a direct link to our site.

In all cases, unless a specific exception is given in writing, the re-publisher must clearly credit JJIe.org or the “Juvenile Justice Information Exchange,” along with the appropriate author in the form of a byline, and state the date of publication in a type size equal to or larger than the size of the body copy.

All reprinted material MUST link directly back to said material on JJIE.org.

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